Summer Camp SC Booking System
Booking Systemv5.7
Introducing a Summer Camp
Booking Management Solution
Easily Manage Registrations and Payments in One Place
Booking Management Solution
Easily Manage Registrations and Payments in One Place
Say goodbye to clunky Google Forms and manual billing. Our Summer Camp Booking System transforms the entire registration process into a streamlined, end-to-end experience—from sign-up and activity selection to self-checkout and payment.
Just sit back and watch the booking registrations and payments roll in 📊. Built on a powerful 4th-generation PHP-based platform, the system offers a professional, modern interface with mobile responsiveness and a seamless desktop experience.
With an intuitive UI/UX design and engaging activity animations, we provide the smoothest and most user-friendly summer camp registration experience yet.
SC Booking System
In 3 Simple Steps
In 3 Simple Steps
The SC Booking System can automatically assign children to the appropriate camp categories based on their age range.
Let the System Do the Work for You, Step by Step
Step 1
Register
Parent Registration Form
We collect essential parent or guardian information in a secure and streamlined format, in compliance with Thailand’s Personal Data Protection Act (PDPA). A signed waiver form is required to ensure it is completed by the child’s parent or legal guardian.
Step 2
Child Info
Choose Your Child's Summer Camp Activities
Provide your child's details and select from weekly camp activity options tailored to their interests. Siblings and returning students are eligible for additional discounts or coupons when registered during the early bird period.
Step 3
Checkout
Checkout Page (Secure Payment via Stripe)
Pay conveniently using debit/credit cards, PromptPay QR code, or direct bank transfer. A coupon discount feature is available when enabled. Bookings are reserved for up to one hour and will be automatically cancelled if payment is not completed within that time frame.
After Booking
Congratulations! Booking Confirmation Sent
The parent will receive a payment receipt containing all booking details and selected summer camp options. A QR code will also be included, which will be used for verification on the day of arrival at the summer camp.
Other
Service
Bus Club & Late Pickup (Optional)
You can give parents the option to submit their address after arriving in Thailand to determine eligibility for bus service or late pickup. Transportation to and from the school campus can be arranged for groups of five or more children on the same route. The fee is ฿,฿฿฿ per student, per week.
Parents
Account
Booking History and View the Camp Activity & Options
Parents can log in to view their bookings and see the camp options or activities they have selected for their child.
Backend Administration
Easily view and manage all bookings in one centralized platform. Quickly get an overview of all student registrations at a glance. Effortlessly edit or update activity selections, filter bookings by specific activities, export data to a CSV file, and assess whether a student’s address qualifies for the School Bus Club or Late Pickup service. Utilize our built-in email system to send announcements to all parents with a single click of a button.
Set a Booking Limit
You can set a booking limit for each camp activity and option, display the number of remaining slots, or set it to unlimited. All bookings are reserved for one hour. If payment is not completed within that time, the slot is automatically released for other parents to book—following a first-come, first-served policy.
Accounting Reports & Sales Summary
Our Summer Camp System includes a robust built-in accounting module. Easily generate booking reports, including total bookings by day, week, or month, as well as counts of cancellations and refunds. Filter reports by booking dates, sort by booking totals, and export the data into CSV file for external accounting reports.
Our Clients & Powered with
🔐 SC Booking System is fully PDPA-compliant
We understand that when it comes to handling sensitive information—especially data related to students and their families—trust, security, and compliance are non-negotiable. That’s why our Summer Camp Booking System is fully aligned with Thailand’s Personal Data Protection Act (PDPA), ensuring that every school, parent, and student enjoys the highest standards of data privacy and protection.
What is PDPA?
Personal Data Protection Act (PDPA) B.E. 2562 (2019) is Thailand’s comprehensive data privacy law, similar to Europe’s GDPR. It governs how personal data is collected, stored, processed, and shared—especially for identifiable data like names, addresses, ID numbers, health info, and more.
Secure Payments Powered by Stripe
At SC Booking System, your security and convenience come first. That’s why we use Stripe—a world-renowned payment gateway trusted by millions of businesses worldwide.
Why We Use Stripe?
✅ Trusted by Global Brands: Companies like Amazon, Google, Zoom, Shopify, Lyft, and Slack all use Stripe to power their payment systems.
🔒 Stripe is certified to the highest industry standards (PCI-DSS Level 1) and uses advanced encryption to protect your data—just like the biggest tech companies in the world.
💳 Pay confidently using credit/debit cards, PromptPay QR, or bank transfer. Stripe handles each transaction with speed and security.
🌐 Global Reliability: Operating in over 135+ countries, Stripe processes billions of dollars in transactions every year, ensuring uptime and protection you can rely on.
🛡️ Your card details are never stored on our system. Everything is processed securely through Stripe. With SC Booking System and Stripe, you’re paying with confidence.
Our Clients & Powered with
© 2023-2026 All rights reserved.
Fun Facts
Happy Clients
578Working Hours
4,780Awards Won
15Clients & Partners
Pricing
🚀 SC Booking System Integration
We make it easy for your school to launch a secure, parent-friendly Summer Camp booking system—fully customized for your programs, payments, and policies. Here’s how we get you set up from start to finish:
Setup Complexity Overview
🕑 Estimated Setup Difficulty
School Domain Name
Payment Integration
Summer Camp Details
Legal Documents & Waivers
Staff Training
Live Testing and Checking
Departments Involved
- [2-3] Admin Office Staff
- [1] I.T. Staff
- [1] SC Manager
- [1] Bus Manager
- [1] Accounting Staff
Step-by-Step Frontend Integration Process
Step 1
Domain
School Domain Name
Your school will receive a personalized booking site at:
.scbooking.com
This creates a smooth, professional experience for parents while showcasing your school's brand.
Step 2
Stripe
Payment Integration
We’ll set up a Stripe account linked to your school's bank account. Stripe is trusted by global brands like Amazon, Google, and Zoom for secure transactions.
💳 Transparent Fees:
Stripe Fee: 3.65% + ฿10 per transaction (as of July 2025)
SC Booking Service Fee: 5% per successful transaction
Initial Setup: Free – zero ฿0 upfront
💡 We recommend slightly increasing your camp prices (by around 8–9%) to cover these fees. This way, parents cover the cost, and your school receives the full intended amount.
Step 3
Details
Summer Camp Activities
We’ll send a form to collect details:
🗓️ Camp Options and Age Ranges
👥 Camp limits (thresholds)
📍 Dates, schedule, and pricing
We use this data to build your SC booking system.
Step-by-Step Backend Integration
Step 4
Docs
Legal Documents & Waivers
We provide fully customized legal documents for your school, including:
✅ Privacy Policy, Terms & Conditions
✅ PDPA-Compliant Data Agreement
✅ Parental Consent & Waiver Forms
All tailored with your school’s name, branding, and applicable regulations.
Step 5
Training
Staff Team Training
📆 Manage bookings, Camps & Students list
💳 Adjust limit, payments and refunds
✉️ Make page updates and send emails via system
💬 Use the frontend chat to give a live support to the parents
📊 Train accounting staff to export CSV sales reports for tax purposes from SC Booking System and Stripe
💡 Basic troubleshooting and payment confirmations
Step 6
Test run
Live Testing & Final Review
We’ll conduct a live test with your team to ensure every function—from booking to payment—is working smoothly.
Once confirmed, your site goes live and parents can begin enrolling.
All payments go directly to your school’s account, securely and automatically.
Step 7
Chat us
Online Support (Backend)
Once your booking system is officially live, we continue to support your school every step of the way.
🛠️ Whether it’s a technical issue on the parent side (frontend) or an admin-side concern (backend), we’re just one message away.
💬 Your team can reach us anytime via online chat support—so your admin staff won’t need to panic or troubleshoot alone. We’re here to help in real time, ensuring a smooth booking experience for both staff and parents.
🧑💼 From opening day to closing registration, SC Booking has your back.
Transaction-Based Pricing
Our initial setup is completely free. 💡 We recommend slightly increasing your camp prices (by around 8–9%) to cover these fees. This way, parents cover the cost, and your school receives the full intended amount.
Note: Before any setup begins, a service agreement contract must be signed confirming the initial setup terms and SC Booking’s transaction-based service fee.
Post-Launch Services
✅ ✏️ Content or Design Changes After Launch
Any updates, layout modifications, or content changes requested after the project is completed will be subject to a
service fee of ฿600 per hour.
We recommend finalizing all information before launch to help avoid additional costs.
✅ 💡 Price Adjustment Tip
We recommend slightly increasing your camp prices (by 8–9%) to cover the combined Stripe and SC Booking fees.
This ensures your school receives the full amount, and parents cover the transaction costs during checkout.
-
Our Clients & Powered with
What We Support
We’re committed to delivering a stable, easy-to-use Summer Camp booking system that schools can rely on. Our SC Booking Support Team is here to assist with any technical issues related to the core system, specifically for your admin office staff.
🧑💻 For Admin Staff (Backend) 💬
✅ Live chat support is available directly on the admin dashboard when office or IT staff are logged in.
✅ Get real-time help for system errors, booking issues, or troubleshooting needs.
✅ Our support team is available during business hours to assist with any problems that may affect your ability to manage bookings effectively.
👪 For Parents (Frontend) Automated Chat Only
✅ Parents will see an automated chat assistant on the booking page, provided by SC Booking.
✅ This assistant answers basic questions about camp activities, pricing, and your school’s summer camp policies—based on the information your school has provided.
✅ It helps reduce repetitive inquiries and guides parents through the booking process before reaching out to school staff.
✅ All live or follow-up communication with parents beyond the automated chat is the responsibility of your school’s admin team.
✅ Each automated chat session is summarized and sent via email to your staff, so you’re aware of common parent questions and concerns—even if no manual response is needed.
Login to View Booking History:
Parents can log in to view their bookings and see the camp options or activities they have selected for their child.
What SC Booking System Covers?
Our system is focused entirely on making the booking process simple and reliable. Current core features include:
✅ Online registration for camp activities
✅ Parent self-checkout with Stripe payment
✅ Camp limits and automated full-camp detection
✅ Admin access to view and manage bookings
System Maintenance & Updates
We are constantly improving the system while minimizing any disruption:
🌙 Off-Hour Updates: All updates are done outside of active booking periods (typically before or after camp season)
🧪 Staging Site Testing: Major updates are first tested on a staging site to ensure smooth performance before going live
🔁 Ongoing Monitoring: We keep an eye on the system daily to catch and fix issues proactively
Roadmap: What’s Coming Next for Future Development?
We’re actively working on enhancements to make the system even more useful for schools. Upcoming development goals include the following, and we build based on real-world use, so your feedback matters!
Our Clients & Powered with
Our Services Pricing
At SC Booking System, we believe in keeping things simple, transparent, and affordable—so your school can focus on running amazing summer camps without worrying about tech headaches.
What's Included for Free
✅ 🎉 Initial Setup: We install and configure your booking system for free
✅ 🧑🏫 First Staff Training: Free training session included during the initial setup to teach your team how to manage content and update basic site elements
✅ 🌐 Dedicated Domain Link: Your booking site will be hosted under a unique URL (e.g., schoolname.scbooking.com)
Transaction-Based Pricing
✅ Stripe Payment Gateway:
Stripe is a third-party provider that processes all parent payments securely.
They charge separately—typically 3.65% + ฿10 per transaction (as of July 2025).
This fee goes directly to Stripe and is not managed by us or not collected by SC Booking System. Please visit Stripe website page for the most up-to-date pricing.
✅ SC Booking Fee: 5% per successful transaction
This covers ongoing platform maintenance, support, and continued access to all system features.
Post-Launch Services
✅ ✏️ Content or Design Changes After Launch
Any updates, layout modifications, or content changes requested after the project is completed will be subject to a
service fee of ฿600 per hour.
We recommend finalizing all information before launch to help avoid additional costs.
✅ 💡 Price Adjustment Tip
We recommend slightly increasing your camp prices (by 8–9%) to cover the combined Stripe and SC Booking fees.
This ensures your school receives the full amount, and parents cover the transaction costs during checkout.
Our Clients & Powered with